{"id":23747,"date":"2024-04-09T14:33:50","date_gmt":"2024-04-09T11:33:50","guid":{"rendered":"https:\/\/helsinkifestival.fi\/taiteidenyo\/?page_id=23747"},"modified":"2026-03-31T14:28:53","modified_gmt":"2026-03-31T11:28:53","slug":"instructions-for-event-organisers","status":"publish","type":"page","link":"https:\/\/helsinkifestival.fi\/taiteidenyo\/en\/instructions-for-event-organisers\/","title":{"rendered":"Instructions for event organisers"},"content":{"rendered":"
\n

The Night of the Arts 2026<\/h2>\n<\/div>\n\n
\n

Once again, the Night of the Arts will fill the city\u2019s streets, neighborhoods, parks, and boutiques with hundreds of free art events on Thursday, August 20, 2026<\/strong>. The Night of the Arts has been celebrated in Helsinki since 1989 and is part of the Helsinki Festival<\/strong>.<\/p>\n<\/div>\n\n

\n

The Night of the Arts is always created together with the citizens. Anyone can register their own art or cultural event to be part of the programme. The programme welcomes open and free events taking place across Helsinki on August 20, 2026. We do not publish event listings with ideological content or events primarily focused on selling products. A cloakroom fee or a moderate material fee (max. \u20ac5) is permitted, provided that it has been stated in the event description.<\/p>\n<\/div>\n\n

\n

The event organizer is responsible for implementing the event, obtaining necessary permits and notifications, and ensuring safety.<\/p>\n<\/div>\n\n\n

\n \t
\n\t\t

\n\t\t Schedule:\n\t\t<\/h2>\n\t\t
\n\t\t\t\t\t\t\t
\n

17.4.2026<\/h3>\n \t

Event registration begins<\/p>\n <\/div>\n\n\t\t\t\t\t\t\t

\n

31.7.2026<\/h3>\n \t

Events submitted by this date will receive translated summaries and will be included in Night of the Arts communications.<\/p>\n <\/div>\n\n\t\t\t\t\t\t\t

\n

18.8.2026<\/h3>\n \t

The last day to edit event information through the online form. Event registration closes at noon.<\/p>\n <\/div>\n\n\t\t\t\t\t\t\t

\n

20.8.2026<\/h3>\n \t

Night of the Arts\r\n<\/p>\n <\/div>\n\n\t\t\t\t\t<\/div>\n\t<\/div>\n <\/section>\n\n\n\n

\n

Submit your event to the Night of the Arts!<\/h2>\n<\/div>\n\n
\n

1. Familiarize yourself with the City of Helsinki’s event organizing guidelines<\/a>.<\/strong><\/p>\n<\/div>\n\n

\n

2. Plan your event responsibly. Instructions available here<\/a>.<\/strong><\/p>\n<\/div>\n\n

\n

3. Create your event on the Night of the Arts website by August 18, 2026.<\/strong>
Fill out the form carefully.<\/a><\/strong><\/p>\n<\/div>\n\n

\n

4. Double-check that the information you submitted is correct.<\/strong>
Events will be published on the website in Finnish, Swedish, and English after moderation. The sooner you register, the sooner your event will be published.<\/p>\n<\/div>\n\n

\n

Event details can be updated through the same form, but please do so as early as possible. After August 18, no further changes can be made.<\/p>\n<\/div>\n\n

\n

Organizers who submit events after July 31 are responsible for providing their own translations (Finnish, Swedish, English).<\/p>\n<\/div>\n\n

\n

5. Done!
<\/strong>Each event organizer is responsible for keeping their event information up to date. If your event is cancelled, please inform us immediately at taiteidenyo@helsinkifestival.fi<\/a>.<\/p>\n<\/div>\n\n

\n

Marketing and communications<\/h2>\n<\/div>\n\n
\n

Helsinki Events Foundation<\/strong> is responsible for umbrella marketing and communication of the Night of the Arts as part of Helsinki Festival. Event organizers are encouraged to communicate about their own events to their networks.<\/p>\n<\/div>\n\n

\n

Shared communication will include:<\/p>\n<\/div>\n\n

\n

The website helsinkifestival.fi\/taiteidenyo<\/strong> (in Finnish, Swedish and English)<\/p>\n<\/div>\n\n

\n

Social media channels and social media marketing:
<\/strong>Facebook: Taiteiden y\u00f6 \/ The Night of the Arts<\/a>
Instagram: @taiteidenyo<\/a>
X: @Taiteiden_yo<\/a><\/p>\n<\/div>\n\n

\n

Marketing communications (for example, outdoor advertising)
Media releases and stakeholder communications<\/strong><\/p>\n<\/div>\n\n

\n

The Night of the Arts is also present in the City of Helsinki channels, including websites and social media.<\/p>\n<\/div>\n\n

\n

A Night of the Arts event organiser commits to:<\/strong><\/p>\n<\/div>\n\n

\n