Instructions for event organisers
About the Night of the Arts
The Night of the Arts once again fills the city streets, blocks, parks and boutiques with hundreds of free art events on Thursday, 15 August. A part of Helsinki Festival, the Night of the Arts has been celebrated in Helsinki since 1989.
The realisation of the Night of the Arts is coordinated by the Helsinki Events Foundation, who organises Helsinki Festival and other events in Helsinki. The programme of the Night of the Arts, which takes place all over Helsinki, is always built together with the residents of Helsinki, and anyone can register their own art event to be part of the programme.
Do you want to be part of the night of the arts?
All types of large and small events and performances are once again welcome to join the Night of the Arts programme.
The Night of the Arts programme accepts free art and cultural events. The content of the event cannot be mainly ideological, religious or commercial (focused on selling products). Please note that the person/entity who registers the event is responsible for the realisation of the event in its entirety, including possible permits and notifications to authorities. Please note that among others the location, estimated attendance, food served at the event, structures such as stages and tents and the time of the event define what kinds of permits you need. Please read more of the guidelines by the city of Helsinki and contact authorities here.
Call for events and registration
Events can be registered with the programme using the electronic form on the Night of the Arts website. Event registration will be open until 13 August. Event information already registered can be updated later using the same online form, but this should be done as early as possible to ensure that the changes can be processed in time.
The earlier you register your event, the earlier it will be published online. The City of Helsinki generally communicates in three languages (Finnish, Swedish and English). The Helsinki Events Foundation will arrange the translation of the details of all events registered by 2 August. Organisers who register their events after 2 August are responsible for their own translations.
Schedule:
17.4.2024
Event registration begins
2.8.2024
All events registered by 2 August will have their details translated into English and Swedish
29.7.–15.8.2024
Official Night of the Arts posters and stickers available for collection (location to be announced later)
13.8.2024
Event registration closes
17.8.2024
Night of the Arts
Sustainability and ecocompass
The environmental impacts of the Night of the Arts festival are tracked based on the EcoCompass environmental management system. All Night of the Arts event organizers must commit to sustainable operations in their events. Please note the following principles, as applicable:
- All waste must be sorted and the amount of mixed waste minimised. Waste sorting tips can be found from city of Helsinki’s guidelines for waste management.
- Only materials that can be reused or recycled should be used.
- Renewable sources of electricity should be used whenever possible.
- If you sell or serve food or drinks at your event, please provide reusable plates, cups and cutlery if at all possible. If disposable plates, cups and cutlery are used, they must be biodegradable. You must also offer at least one vegetarian option, and we encourage you to use organic and/or local produce whenever possible.
- Please pay attention to minimising transport and traffic to and from your event. The public should also be encouraged to arrive on foot, by bike or by public transport.
Please familiarize yourself with the city of Helsinki guidelines for organizing a sustainable event, Helsinki Events Foundation’s Sustainability and Social Responsibility Policy, and tips for accessible events provided by Culture for All Service.
Marketing and communications
Helsinki Events Foundation is responsible for the Night of the Arts upper level marketing and communications as part of Helsinki Festival. The Night of the Arts event organisers are also encouraged to communicate the contents to their stakeholders. Helsinki Events Foundation realises the joint marketing and communications for the Night of the Arts, for example, in the following ways:
The website helsinkifestival.fi/taiteidenyo (in Finnish, Swedish and English)
Social media channels and social media marketing:
Facebook: Taiteiden yö / The Night of the Arts
Instagram: @taiteidenyo
X: @Taiteiden_yo
Marketing communications (for example, outdoor advertising)
Media releases and stakeholder communications
The Night of the Arts is also present in the City of Helsinki channels, including websites and social media.
A Night of the Arts event organiser commits to:
- clearly stating in all their own content texts that the event is a part of the Night of the Arts
- directing visitors from their own pages to the Night of the Arts website (helsinkifestival.fi/taiteidenyo)
- using the hashtag #TaiteidenYö
- communicating the event through their own networks and chan’nels to the extent possible
Feedback and raporting
In order for Helsinki Events Foundation to respond to the needs of the realising parties as comprehensively as possible and to develop the Night of the Arts, all feedback is extremely important to us. We require that each party realising an event for the Night of the Arts responds to the feedback survey sent after the event and reports on the success of their event and estimated number of visitors they received.
Contact information
taiteidenyo@helsinkifestival.fi
Producer
Sari Löytynoja
sari.loytynoja@eventshelsinki.fi
tel. +358 50 305 5763
Helsinki Events Foundation
Kaasutehtaankatu 1 / 19
FI-00540 Helsinki
Helsinki Events Foundation reserves the right to make changes to the Night of the Arts instructions and programme.